Copy Bookings in the Navigator

Use the Copy bookings wizard to copy one or more bookings to an existing reservation or a new reservation.

  1. Open the Navigator.
  2. In the left pane, select the reservation that contains the bookings you want to copy.
  3. In the Bookings pane, select Tools > Wizards > Copy bookings.
  4. Do one of the following:
    • Enter or search for an existing reservation in Copy to reservation no..
    • Select Copy to new reservation.
  5. Enter the information for the destination reservation.
Field Description

New start date

The date of the first booking in the destination reservation.

New status

The status to apply to the copied bookings.

Reconfirm date

Required when the selected status requires reconfirmation.

Conflict status

The status to apply if copied bookings create scheduling conflicts.

Copy reminders

Copies existing reminders.

Copy comments

Copies existing comments.

Copy user defined fields

Copies user-defined field values.

Copy attachments

Copies attachments.

Copy drawings

Copies drawings.

Copy booking details

Select the booking details to copy. Use Select all to copy all displayed booking details.

Show inactive

Displays inactive booking details for selection.

Copy inactive resources/rooms

Copies inactive rooms and resources. This option is selected by default.
  1. Select Next.
  2. In the Select bookings window, select the bookings to copy.
  3. Optional:
    • Use Hide canceled bookings to filter canceled bookings.
    • Use Hide old bookings to filter past bookings.
  4. To select all displayed bookings, select Select all.
  5. Select Finish.
  1. Select OK.

The copied bookings retain the same booking pattern as the source reservation. For example, if the original bookings occur every seven days, the copied bookings use the same interval beginning with the new start date.

The wizard copies bookings as they currently exist. It does not move bookings to a different room or location.

If you copy bookings to a new reservation, EMS creates a new reservation and assigns the next available reservation number.

If copied bookings create scheduling conflicts, the conflicts are indicated in the Navigator.